Paper shredding is a must for protecting sensitive business information and employee files. Privacy protection should be at the top of your list when looking for a shredder. Shredding services can destroy your business records securely and effectively. It also reduces liability and increases productivity. Shredding also protects your business reputation, contributes to a healthier planet, and saves your organization money.
Here are the key benefits of regular paper shredding for your business.
Paper Shredding Protects Your Customers and Your Business
The news is replete with stories of companies that accidentally exposed their customers to the risk of identity theft. It happens due to improper information management. A single sheet of paper is enough to cause months of headaches and dollar loss. Shredding prevents confidential documents from being compromised or stolen. By regular paper shredding, you can protect your clients and ensure that your business never suffers a bad news cycle.
Reduce Workplace Clutter and Hazards
A few sheets of paper may not seem like anything worthy of prolonged concern, but they can take up space on the floor and in file cabinets. You have no means of getting rid of them safely or effectively. Storing these useless documents could also introduce a safety hazard. In case of emergency, employees might be forced to try to navigate their way through a maze of cabinets or stacks of papers. Paper shredding quickly and securely removes these obstacles. It reduces clutter and hazards in your workplace.
Improve Document Security
When documents are placed on the curb for trash pickup, they are removed from your ability to control who sees them. However, the risks begin earlier. Suppose a tour of the office is being held. A guest just happens to spot a document with confidential information lying unattended on the desk. Shredding prevents such scenarios from happening. Shredders also ensure that information will only ever be obtained by those who have permission to use it. Overall, regular shredding keeps your documents safe and secure.
Shredding Saves Time and Enhances Productivity
Shredding documents in-house can be a major disruption to your employees’ workflow. It wastes valuable time on an inefficient task. Frequent trips to the office shredder can add up to hours lost each week. On top of that, office shredders are slow. They often jam after just one or two sheets and may require cool-down periods after heavy use. In contrast, professional shredders can destroy your documents in minutes. By outsourcing shredding, your company can stay focused on completing tasks efficiently. Overall, professional shredding can save you time and enhance productivity.
Compliance With Privacy Regulations
All companies are legally obligated to comply with data security and privacy regulations. Certain industries must comply with the medical, legal, and financial regulations. For example, the medical industry is bound by the regulations of the Health Insurance Portability and Accountability Act (HIPAA). A professional shredding service guarantees that you and your company comply with the latest incarnations of privacy regulations. They dispose of the documents in a manner befitting their information and physical composition.
